Summary #
Your BookLive dashboard is mission control for your music business. This guide will help you understand what you see when you log in and how to navigate the most important features quickly.
Think of the dashboard as your personalized command center – it shows upcoming gigs, performance statistics, tasks, and quick access to everything you need.
Accessing Your Dashboard #
First Login #
When you log into BookLive at https://booklive.com, you’ll see:
- Welcome message (if first time)
- Onboarding prompt (if not completed)
- Or your full dashboard (if set up)
What Determines Your View #
Your dashboard adapts based on:
- User role – Artist, bandleader, venue owner
- Groups – How many groups you lead or belong to
- Onboarding status – Completed or in progress
- Subscription level – Free, Pro, Enterprise
💡 Tip: Most users see the “Artist/Bandleader” dashboard layout.
Dashboard Sections Explained #
1. Top Navigation Bar #
Left Side:
- BookLive Logo – Click to return to dashboard from anywhere
- Main Menu – Access all major sections
Right Side:
- Search – Find performances, clients, venues
- Notifications Bell – New messages, requests, updates
- User Menu – Settings, profile, logout
2. Stats Banner #
This is your at-a-glance performance summary.
Two Tabs: “Gigs I’m Playing” vs “Gigs I Manage” #
Gigs I’m Playing:
Shows performances where YOU are assigned as a musician.
Displays:
- Week to Date (WTD) – Gigs and earnings this week
- Month to Date (MTD) – This month’s activity
- Year to Date (YTD) – This year’s totals
- Lifetime – All-time stats
Example:
This Week: 2 gigs | $600
This Month: 8 gigs | $3,200
This Year: 45 gigs | $18,500
Gigs I Manage:
Shows performances from groups you lead.
Displays same metrics (WTD/MTD/YTD) but for:
- Gigs your groups booked
- Revenue your groups earned
- Only counts confirmed bookings (green status)
Toggle Between Views:
- Click “Gigs I’m Playing” or “Gigs I Manage” tabs
- Stats update instantly
- Chart below updates to match
6-Month Trend Chart #
Below the stats, you’ll see a bar or line chart showing:
- Bookings per month (last 6 months)
- Revenue per month
- Trends up or down
💡 Tip: Use this to identify busy seasons and plan your marketing accordingly.
3. Groups Section #
What You’ll See:
- All groups you lead (with leader role)
- Groups you’re a member of
- Each group shows:
– Cover photo
– Group name
– Member count (visual avatars)
Quick Actions:
- Click group name → Go to group page
- Click “+ Create Group” → Start new group onboarding
Why It Matters:
- Quick access to each group’s tools
- See all your musical projects at a glance
- Switch between groups easily
4. Calendar View #
What You’ll See:
- Month or week view calendar
- Colored dots or blocks for performances
- Today highlighted
Performance Colors:
- Gray – Draft/unconfirmed
- Yellow – Pending action (proposal sent, contract unsigned)
- Green – Confirmed and ready
- Red – Issue or canceled
- Blue – Completed
How to Use:
- Click any date to see performances that day
- Click performance to view details
- Drag to reschedule (be careful!)
- Navigate months with arrows
Calendar Filters:
- All performances
- Just playing (as musician)
- Just managing (as leader)
- By group
- By status
💡 Tip: Sync with Google Calendar for a unified view across all your devices.
5. Upcoming Performances List #
Right below or beside the calendar, you’ll see your next 3-5 upcoming performances.
For Each Performance:
- Event title
- Venue name
- Date and time
- “In X days” countdown
- Colored status indicator
Quick Actions:
- Click to view full details
- See if it’s postponed (red “POSTPONED” label)
Why It’s Useful:
- Don’t miss upcoming gigs
- Quick reference for next few weeks
- Spot conflicts or double bookings
6. Tasks Section #
Your task list shows action items that need attention.
Task Types:
- Performance Tasks – Timeline items, setlist preparation
- Client Tasks – Follow-ups, contract signing reminders
- Partnership Tasks – Collaboration items
- Payment Tasks – Invoices to send, payments to collect
Task Information:
- Task description
- Due date (if applicable)
- Associated performance or client
- Priority indicator
How to Use:
- Review daily to stay on top of responsibilities
- Click task to go to related item
- Mark complete when done
- Tasks auto-create based on performance timeline
💡 Tip: Set up automated task creation in group settings to streamline your workflow.
7. Quick Action Buttons #
Scattered around the dashboard, you’ll find these shortcuts:
- + New Performance – Create a gig
- + New Proposal – Send a quote to potential client
- + Create Group – Start a new musical project
- View All Performances – Go to full performance list
- View All Clients – Access your CRM
- View All Venues – Browse your venue database
These save clicks and speed up common workflows.
Customizing Your Dashboard #
Preferences You Can Set #
- Default View
– Settings → Dashboard → Default Tab
– Choose “Gigs I’m Playing” or “Gigs I Manage”
- Calendar Default
– Settings → Dashboard → Calendar View
– Month, week, or agenda view
- Stats Period
– Some dashboards let you customize date ranges
– Default is usually WTD/MTD/YTD
- Widgets
– Drag widgets to rearrange (some versions)
– Hide sections you don’t use
💡 Tip: Experiment with different layouts to find what works best for your workflow.
Common Dashboard Workflows #
Starting Your Day #
- Check notifications (top right bell icon)
- Review “Upcoming Performances” list
- Check tasks for today
- Respond to any client messages
- Review stats to track progress
Planning Next Week #
- Switch calendar to week view
- Look at next week’s performances
- Ensure all musicians are assigned
- Check that contracts are signed
- Review timelines and setlists
Monthly Review #
- Look at MTD stats
- Compare to last month (chart)
- Check outstanding invoices
- Follow up on pending proposals
- Plan marketing for slow months
Troubleshooting Dashboard Issues #
❓ Dashboard is Blank or Empty #
Possible Causes:
- Haven’t created any performances yet
- Still in onboarding
- Filter applied that’s hiding everything
Solutions:
- Complete group onboarding
- Create your first performance
- Check calendar filters (remove all filters)
- Refresh the page (Ctrl+R or Cmd+R)
❓ Stats Show $0 or Zero Gigs #
Why:
- No performances created yet
- Performances created but not marked as confirmed
- Filtering by wrong group
- Looking at wrong time period
Solutions:
- Create and confirm performances
- Ensure performances have
status_color = 'green' - Check that you’re viewing the right tab (Playing vs Managing)
- Verify date filter includes the right timeframe
❓ Calendar Not Showing My Performances #
Common Issues:
- Performances are outside current month view
- Filtered to different group
- Private performances hidden
- Browser cache issue
Solutions:
- Navigate to the month of your performances
- Clear all filters (“All Performances”)
- Check “Show Private Performances” if applicable
- Clear browser cache and reload
❓ Upcoming List Shows Wrong Performances #
Why It Happens:
- Looking at wrong group
- Date range filter applied
- Sorting issue
Solutions:
- Select “All Groups” in filter
- Remove date filters
- Refresh the page
- Check that system time/timezone is correct
Dashboard Tips for Different User Types #
For Solo Artists #
Focus on:
- “Gigs I’m Playing” tab
- Your personal calendar
- Upcoming performances list
- Payment tracking (getting paid)
Less relevant:
- Group management stats
- Musician assignment features
- Multi-group switching
For Bandleaders/Contractors #
Focus on:
- “Gigs I Manage” tab
- Group switcher (if multiple groups)
- Task list (coordinating musicians)
- Revenue tracking
Key actions:
- Assign musicians to seats
- Send contracts and proposals
- Track group finances
For Multi-Group Leaders #
Your dashboard shows:
- All groups combined
- Group switcher to filter
- Separate stats per group
Best Practices:
- Use group filter frequently
- Name groups clearly
- Color-code if possible
- Check each group’s calendar regularly
Mobile Dashboard #
The mobile app or mobile web version shows a condensed dashboard:
What’s Different:
- Simplified navigation (hamburger menu)
- Stats in compact cards
- Calendar optimized for small screen
- Swipe gestures for navigation
Mobile Quick Actions:
- Bottom nav bar with common actions
- Floating action button (+ icon) for new performance
- Pull to refresh
💡 Tip: Mobile is great for quick checks and updates. Use desktop for detailed work like contract editing or complex setlists.
Keyboard Shortcuts (Desktop) #
Speed up your dashboard navigation:
- N – New performance
- C – New client
- / – Focus search
- Esc – Close modals/dialogs
- Arrow Keys – Navigate calendar
- Tab – Move through fields in forms
Check Settings → Keyboard Shortcuts for full list.
What’s Next? #
Now that you understand your dashboard, dive into these areas:
Immediate:
- Quick Start: Your First Performance in 10 Minutes – Create a gig
- Creating and Sending Proposals – Win bookings
- Setting Up Stripe for Payments – Get paid
This Week:
- Managing Your Group Profile – Optimize your presence
- Client Management Basics – Build your database
- Performance Timeline Creation – Organize event day
This Month:
- Advanced Calendar Features – Sync, share, automate
- Custom Dashboards for Teams – Collaborate effectively
- Analytics and Reporting – Measure your success
Related Articles #
Getting Started:
- Complete Onboarding Guide for New Groups
- Quick Start: Your First Performance in 10 Minutes
- Quick Start: Collecting Your First Payment
Dashboard Features:
- Using the Performance Calendar
- Understanding Performance Statistics
- Managing Notifications and Alerts
- Customizing Your Dashboard View
Advanced:
- Google Calendar Integration
- Setting Up Automated Workflows
- Multi-Group Management Strategies
- Performance Analytics Deep Dive
Was this article helpful? [👍 Yes] [👎 No]
Article ID: BL-GS-003
