Connecting Google Calendar for Automatic Syncing

Overview #

Connect your Google Calendar to BookLive to automatically sync your performances. When connected, new performances appear on your Google Calendar with all the important details – venue, address, times, and notes. You will never double-book yourself again.

Benefits of Google Calendar Integration #

• Automatic sync: New performances appear on your calendar automatically
• Rich event details: Venue name, address, and notes included
• Real-time updates: Changes to performance details sync immediately
• Multiple events: Setup time and travel time can have separate calendar blocks
• Calendar notifications: Get reminders through Google Calendar

Connecting Your Google Calendar #

Step-by-Step Connection #

1. Go to your Settings
2. Click on the Google Calendar tab
3. Click Connect Google Calendar
4. A Google sign-in window will open
5. Select the Google account you want to use
6. Review the permissions BookLive is requesting
7. Click Allow to grant access
8. You will be redirected back to BookLive
9. Your calendar is now connected!

Permissions Explained #

BookLive requests permission to:

• Create events: Add performance events to your calendar
• Update events: Modify events when performance details change
• Delete events: Remove events if performances are cancelled

BookLive does NOT read your existing calendar events or access other Google data.

What Gets Synced #

Main Performance Event #

• Title: Performance name and group
• Time: Start and end time of the performance
• Location: Venue name and full address
• Description: Performance notes and details

Setup Time Block (Optional) #

• Separate calendar event for arrival/setup
• Based on your configured setup time
• Helps you remember to arrive early

Travel Time Block (Optional) #

• Separate calendar event for travel
• Based on distance from your location to venue
• Helps you plan departure time

Sync Settings #

Once connected, you can configure:

Auto-Sync New Performances #

• Toggle ON: Every new performance automatically syncs
• Toggle OFF: Manually choose which performances to sync

Include Setup Time #

• Toggle ON: Create separate event for setup period
• Toggle OFF: Only sync the main performance event

Include Travel Time #

• Toggle ON: Create separate event for travel
• Toggle OFF: No travel block created

Viewing Synced Events #

Synced performances appear on your Google Calendar with:

• Color coding (if configured)
• Clickable venue address for directions
• Full event details in the description

When Events Update #

Calendar events automatically update when:

• Performance date or time changes
• Venue is changed
• Performance is cancelled
• Notes are updated

Disconnecting Google Calendar #

To disconnect:

1. Go to Settings > Google Calendar
2. Click Disconnect
3. Confirm the disconnection

Note: Existing events remain on your Google Calendar but will no longer update automatically.

Troubleshooting #

Events are not appearing on my calendar #

• Check that auto-sync is enabled in settings
• Verify your Google Calendar is connected (check settings page)
• New events may take a few minutes to appear
• Check if you are viewing the correct calendar in Google

Event details are outdated #

• Changes should sync automatically
• Force a sync from the performance detail page
• Check your internet connection

Connection was lost #

• Go to Settings > Google Calendar
• Click Reconnect
• Complete the authorization flow again

Best Practices #

• Use your primary calendar – Connect the calendar you check most often
• Enable auto-sync – Never miss adding a performance to your calendar
• Include travel time – Helps you plan departures accurately
• Check sync status – Verify events appear after booking

Related Articles #

• Setting and Managing Blackout Dates
• Navigating the Group Home Dashboard
• Understanding the HomeCalendar