When you log an outgoing payment to a musician manually, mistakes happen — wrong amount, wrong recipient, or a record that simply needs to be removed. BookLive lets you edit or delete any manually-logged outgoing payment directly from the performance’s Payments tab. Note that payments processed through BookLive Pay (Stripe transfers) cannot be changed this way — those represent real financial transactions and require a different process.
Before You Begin #
- You must be a group leader or admin to edit or delete outgoing payments.
- Only manually logged outgoing payments can be edited or deleted. Payments processed through BookLive Pay (Stripe) are locked and cannot be modified here.
- Deleted payments are permanently removed — this action cannot be undone.
Step 1: Open the Performance #
- Log in at https://booklive.com/login.
- Navigate to the performance containing the outgoing payment you want to change.
- Click the Payments tab.
Step 2: Locate the Outgoing Payment #
Scroll down to the Outgoing Payments section. Each logged payment appears as a row showing the amount, recipient, payment method, and date.
Click the three-dot menu (⋮) on the right side of the payment row you want to modify. A dropdown appears with two options: Edit Payment and Delete Payment.
Step 3: Edit a Payment #
- Click Edit Payment from the three-dot menu.
- The Edit Outgoing Payment dialog opens with three editable fields:
- Amount — Update the dollar amount paid.
- Pay To — Change which musician (or the group) received the payment.
- Payment Method — Update the method used (e.g., check, cash, Venmo).
- Make your changes and click Save.
The payment row updates immediately to reflect your changes.
Step 4: Delete a Payment #
- Click Delete Payment from the three-dot menu.
- A confirmation prompt asks: “Are you sure you want to delete this outgoing payment?”
- Click OK to permanently remove the record.
The payment is removed from the Outgoing Payments list and the performance’s financial totals update accordingly.
Tips & Notes #
- BookLive Pay payments are locked. If you see Edit Payment or Delete Payment greyed out on a payment with a BookLive Pay badge, it means the payment was processed as an actual Stripe transfer. These cannot be modified here. If you need to reverse a BookLive Pay transfer, contact BookLive support.
- Deletes are permanent. There is no undo for deleted outgoing payments. If you accidentally delete a record, you’ll need to log a new outgoing payment manually.
- Changing the payment method to BookLive Pay is not allowed during an edit — that payment method is reserved for Stripe-processed transfers initiated through the Musicians tab.
