How to Add a Collaborator to a Gig on BookLive

Adding a collaborator to a gig on BookLive is beneficial when multiple people are involved in the planning process of an event. This feature is especially useful for weddings, corporate events, or any scenario where roles such as wedding planners, event planners, or sound engineers need access to gig details.

Benefits: #

• Enables multiple planners or coordinators to access gig details.
• Facilitates better communication and coordination among all parties involved.
• Allows collaborators to view timelines, setlists, and financials.

Prerequisites: #

Before you start, ensure you have the following:

• A BookLive account.
• Your act set up on BookLive.
• A gig already created.

Step-by-Step Guide: #

1. Log into Your BookLive Dashboard #

• Open your web browser and go to BookLive Login.
• Enter your email and password.
• Click the “Log In” button to access your dashboard.

2. Navigate to the Gig #

• Locate the gig to which you want to add a collaborator.
• Open the performance dashboard for the selected gig.

3. Add a Collaborator #

• Below the gig title, find the section for collaborators. This section shows the number of collaborators currently associated with the performance.
• Click on the “Actions” button.
• From the dropdown menu, select the fourth option, “Add Collaborator.”

4. Fill Out the Collaborator Form #

• A form will appear prompting you to enter the collaborator’s details:
  • Name: Enter the collaborator’s name (e.g., Jane Smith).
  • Phone Number: Enter their phone number.
  • Email Address: Enter their email address.
  • Role: Enter their role (e.g., Wedding Planner, Production Staff).
• Click the “Save” button to add the collaborator.

5. Confirm Collaborator Addition #

• The collaborator will receive an email inviting them to the client portal.
• They will have access to the timeline, setlist, and other details, including financials if necessary.

6. Remove a Collaborator (If Needed) #

• To remove a collaborator, go to the collaborators section.
• Click the three dots next to the collaborator’s name to open a dropdown menu.
• Select “Delete.”
• Confirm the action by clicking “OK.” The collaborator will be removed from the gig.

Conclusion: #

You’ve successfully added a collaborator to a gig on BookLive. This feature ensures that all necessary parties are informed and can access crucial details about the performance, facilitating better coordination and communication.