Table of Contents
Charging a travel fee ensures that both your time and the time of your fellow musicians are valued, compensating for time spent on the road and wear and tear on vehicles. This guide will show you how to calculate and charge a travel fee for a gig on BookLive.
Benefits: #
- Compensates for time spent traveling.
- Covers vehicle wear and tear costs.
- Ensures transparency and fairness in pricing.
Prerequisites: #
Before you start, ensure you have the following:
- A BookLive account.
- Your act set up on BookLive.
- A performance added to your act’s calendar.
- A venue attached to the performance.
Step-by-Step Guide: #
1. Log into Your BookLive Dashboard #
- Open your web browser and go to BookLive Login.
- Enter your email and password.
- Click the “Log In” button to access your dashboard.
2. Navigate to the Performance #
- Locate the performance for which you want to calculate and charge a travel fee.
- Open the performance dashboard for the selected gig.
- Go to the “Invoices” tab.
3. Calculate the Travel Fee #
- On the “Invoices” tab, you will see sections for services and discounts.
- At the bottom right, there is a “Calculate Travel” button. Click this button to open a pop-up window with a form for customizing your travel fee.
4. Customize the Travel Fee #
- Distance:
- The form will auto-calculate the distance from the city and state where your act is based (as specified during setup) to the city and state of the venue.
- Adjust the distance if necessary. For example, if the auto-calculated distance is too high, update it to a more reasonable distance (e.g., 60 miles).
- Number of Performers:
- Enter the number of performers traveling to the gig. For example, if five musicians are performing, enter “5.”
- Mileage Rate:
- Enter your group’s mileage rate. It is recommended to use the federal mileage rate, which can be found online. For example, in 2024, it is $0.67 per mile.
- Calculate:
- The form will multiply the distance, number of performers, and mileage rate to calculate the total travel fee.
- For example: 60 miles x 5 performers x $0.67 per mile = $201.
5. Add the Travel Fee to the Invoice #
- Review the calculated travel fee. If desired, you can round the total to a preferred amount (e.g., $200).
- Click the “Add to Invoice” button to add the travel fee to the invoice.
- The travel fee will be itemized on the invoice, showing the number of musicians and the distance traveled.
Conclusion: #
You’ve successfully calculated and charged a travel fee for a gig on BookLive. This ensures fair compensation for travel time and costs, maintaining transparency and professionalism in your pricing.
