Allowing your musicians to request their own substitutes for gigs can save you time and make your act run more smoothly. In case of last-minute emergencies, illness, or accidents, this feature empowers your musicians to initiate a substitute search themselves, reducing the need for manual intervention.
Benefits:
• Empowers musicians to handle substitutions on their own.
• Speeds up the process of finding replacements for gigs.
• Keeps your performances organized and prevents last-minute disruptions.
Prerequisites:
Before enabling this feature, you need to:
• Have your act set up on BookLive.
• Have your musicians (staff) set up within your act, including potential substitutes with the same role/instrument.
Step-by-Step Guide:
1. Log into Your BookLive Account
• Go to BookLive Login and log in with your bandleader credentials.
2. Access Your Act Dashboard
• Select your act from the dashboard.
3. Enable the Substitute Request Feature
• Click on the “Settings” tab on the left side of your act dashboard.
• Scroll down to the “Personnel Management” section.
• Locate the option labeled “Allow Musicians to Request Substitutes.”
• Toggle this setting to “ON.”
Once enabled, any musician assigned to a performance can request their own substitute if they are unable to make the gig.
4. How Musicians Request a Substitute
Your musician will:
• Log in to their BookLive account.
• Open the gig details for their assigned performance.
• They will now see a yellow “Request Substitute” button on their performance details page.
• By clicking this button, they initiate the substitute request, and BookLive will notify other musicians who play the same instrument or role.
The first musician to respond to the substitute request will be assigned to the gig, and the original musician will be released from their obligation.
Example Scenario:
• Paul McCartney is assigned to perform lead vocals at a gig on October 31st.
• He becomes sick and clicks the “Request Substitute” button.
• BookLive automatically emails and texts other lead vocalists in the act (e.g., Robert Plant).
• Robert Plant clicks the link in his email and accepts the substitute request.
• Paul McCartney receives a notification that the substitution was successful, and Robert Plant is now the assigned lead vocalist for the performance.
Conclusion:
That’s it! You’ve successfully enabled your musicians to request their own substitutes, ensuring smooth and efficient handling of last-minute changes.
