Requesting a substitute for a gig in BookLive ensures that you always have a backup plan if a musician becomes unavailable. This feature is incredibly valuable when emergencies arise, such as illness, family issues, or unexpected accidents, allowing you to quickly staff the gig with another musician.
Benefits:
• Quickly find a replacement musician for your gig.
• Automatically notify multiple potential substitutes via email and text message.
• Ensure your performance goes on smoothly, even when last-minute changes occur.
Prerequisites:
Before you start, make sure you have:
• An active BookLive account.
• Your act set up on BookLive with staff configured (musicians added to your act).
• A performance set up on your BookLive calendar with musicians already staffed.
Step-by-Step Guide:
1. Log into Your BookLive Account
• Go to BookLive Login.
• Enter your credentials and click “Log In” to access your dashboard.
2. Navigate to Your Gig
• Click on your act’s dashboard and find the performance where you need to request a substitute.
• Go to the “Musicians” tab to view the list of musicians already staffed for the gig.
3. Request a Substitute
• Find the musician who is unavailable and click the pencil icon next to their name.
• Click on the “Request Substitute” button.
4. Confirm the Substitute Request
• BookLive will confirm if you want to initiate a substitute search. Click “OK” to proceed.
• BookLive will then duplicate the position (e.g., “Lead Vocals”) with the original musician still on the spot until a substitute is found.
5. Substitution Process
• BookLive will automatically email and text all other musicians who have the same instrumentation/role (e.g., “Lead Vocals”) in your act.
• The notification will include details about the performance such as the date, time, venue, and pay.
6. Substitution Acceptance
• The first musician to respond to the substitute request will be assigned to the gig.
• Once a musician accepts the request, they will take over the spot, and the original musician will be removed from the performance.
• Other musicians who were sent the request will receive a notification that the spot has been filled.
Conclusion:
That’s it! You’ve successfully requested a substitute for your gig. This process ensures that you have backup musicians available when needed, helping you handle unexpected changes quickly and efficiently.
