How to Set Up the Timeline for a Performance on BookLive

Setting up a timeline for a performance on BookLive helps you organize the flow of the event, ensuring that both you and your clients are aligned on when specific events happen. This is particularly useful for complex events like weddings, where multiple components need to be coordinated.

Benefits: #

• Organizes the flow of the performance.
• Ensures clear communication with clients and other musicians.
• Allows for easy assignment of songs and repertoire to specific timeline events.

Prerequisites: #

Before you start, ensure you have the following:

• A BookLive account.
• A performance set up on BookLive.

Step-by-Step Guide: #

1. Log into Your BookLive Dashboard #

• Open your web browser and go to BookLive Login.
• Enter your email and password.
• Click the “Log In” button to access your dashboard.

2. Navigate to the Performance #

• Locate the performance for which you want to set up a timeline (e.g., “Harmony and Jake’s Wedding”).
• Open the performance dashboard for the selected gig.

3. Set the Start Time of the Performance #

• Typically, the timeline starts with a generic “First Set” at noon.
• To adjust this, click the “Actions” button in the performance.
• Uncheck the “Time to be determined” box.
• Set the actual start time of the music (e.g., if the wedding starts at 4:30 PM, set the music start time to 4:00 PM).
• Adjust the end time as appropriate.
• Click “OK” to save these changes.

4. Adjust the Timeline #

• Go to the “Timeline” tab in the performance dashboard.
• You’ll see the “First Set” which you can edit to reflect the actual start time.
• Click on the timeline item, adjust the time (e.g., 4:00 PM), and click “Save.”

5. Use Timeline Templates (Optional) #

• To quickly set up a detailed timeline, you can use BookLive’s timeline templates.
• Click “Add” at the bottom of the timeline tab, then select “Timeline Template.”
• Choose from the preloaded templates, such as “Standard Wedding Ceremony,” “Wedding Ceremony + Cocktail Hour,” “Full Catholic Wedding,” or “Wedding Reception.”
• Select the appropriate template (e.g., “Standard Wedding Ceremony”) and click “Create Timeline.”
• Confirm by clicking “OK” to replace the current timeline with the template.
• The timeline will update to include all relevant events (e.g., prelude, procession of the mothers, wedding party, etc.).

6. Customize the Timeline #

• The timeline may have TBD (to be determined) timings for certain events, which you can leave as is if exact times are not critical.
• You can further customize the timeline by testing different templates and modifying them as needed.

Conclusion: #

You’ve successfully set up the timeline for your performance on BookLive. This ensures a well-organized event and clear communication with clients and other musicians, making the performance run smoothly.