Your group’s Media Library is where you store the videos and photos that showcase your act — performance clips, promo shots, candid event photos, and more. These assets appear on your public BookLive profile and can be used as custom header images in your client portals, giving every gig a polished, branded experience.
Accessing the Media Library #
- Log in at https://booklive.com/login.
- Select your group from the dashboard.
- In the left sidebar, click Marketing.
- Select Media Library from the submenu.
The Media Library has two tabs: Videos and Photos. Both work the same way — add content, give it a title, and reorder or delete as needed.
Managing Videos #
Adding a Video #
- Click the Videos tab.
- Click the + New Video tile.
- In the dialog, paste a YouTube or Vimeo URL into the Video URL field.
Examples:- YouTube:
https://www.youtube.com/watch?v=abc1234 - Vimeo:
https://vimeo.com/123456789
- YouTube:
- Enter a Title for the video.
- Click Add Video. The video appears in your library as an embedded player.
Editing a Video Title #
- Click the edit icon (pencil) below the video you want to rename.
- Type the new title in the text field that appears.
- Click Save.
Reordering Videos #
Drag any video card by its Drag to reorder handle (the vertical dots icon at the top of the card) and drop it in the new position. The order is saved automatically.
Deleting a Video #
Click the red trash icon at the top-right of the video card and confirm the deletion. This removes the video from your library but does not affect the original video on YouTube or Vimeo.
Managing Photos #
Adding a Photo #
- Click the Photos tab.
- Click the + New Photo tile.
- Enter a Title for the photo.
- Drag and drop an image file onto the upload area, or click the area to browse your computer. Accepted formats: JPEG, PNG, GIF. Maximum file size: 3 MB.
- Click Add Photo. The photo is uploaded and added to your library.
Editing a Photo Title #
- Click the edit icon (pencil) below the photo you want to rename.
- Update the title in the text field.
- Click Save.
Reordering Photos #
Drag any photo card by its Drag to reorder handle and drop it in the new position. Order is saved automatically.
Deleting a Photo #
Click the red trash icon at the top-right of the photo card and confirm the deletion.
Where Your Media Appears #
- Public profile: Photos and videos in your library are displayed on your public BookLive profile, giving prospective clients a gallery of your work.
- Client portal headers: Photos you upload here are available to use as custom header images on individual performance client portals. To set one, open a performance, go to the Client Portal Settings tab, and select an image from your media library.
- BookLive Performing Site: Photos added to your Media Library feed into your website’s photo gallery, keeping your website automatically up to date with your latest visuals.
Tips & Notes #
- Video quality: Use YouTube or Vimeo links that are publicly accessible — private or unlisted videos may not embed correctly for clients.
- Photo sizing: For best results on client portal headers, use landscape-oriented images (wider than they are tall). High-resolution images (at least 1200px wide) look sharpest.
- Order matters: The first video and first photo in each library are typically the most prominent positions on your public profile. Put your best content first.
- File size: Photos are limited to 3 MB per upload. If your photo is too large, resize it before uploading using any image editing tool.
