Time-Based Pricing Rules let you define how much you charge based on the duration of a performance. Once set up, BookLive automatically generates a price table for every 30-minute increment within your range — so you always have the right price ready, whether a client needs you for 1 hour or 4. You can create multiple rules for different ensemble sizes, markets, or service types.
Before You Begin #
- You must be logged in as a group leader.
- You need at least one group created in BookLive.
Step 1: Navigate to Finances #
- Log in to your BookLive account at https://booklive.com/login.
- From the main navigation, open your group.
- Click Finances in the group sidebar.
You’ll see the Finances page, which includes sections for Time-Based Pricing, Package Pricing, and Add-ons.
Step 2: Create a New Pricing Rule #
- Under the Time-Based Pricing section, click the + button in the top-right corner of that section.
- The Create Time-Based Pricing Rule dialog will open.
- Fill in the following fields:
- Rule Name — A descriptive label for this rule (e.g., String Quartet, Duo Package, Solo Violin). You can create multiple rules for different artist counts or ensemble types.
- Default Personnel — How many artists are included in this pricing. This helps BookLive calculate musician costs and staff performances correctly.
- Minimum Duration — The shortest booking you accept, in hours (e.g., 1 for 1 hour).
- Maximum Duration — The longest booking you offer, in hours (e.g., 4 for 4 hours).
- 1-Hour Rate — Your base rate for one hour of performance. BookLive will use this to auto-calculate prices at every 30-minute increment up to your maximum duration.
- Mileage per Artist — How much you charge per mile, per artist, for travel (entered in cents). For example, enter 58 for $0.58 per mile per artist.
- Mileage Fee Starts After — How many miles of travel are included in your base price before mileage fees kick in. Enter 0 if you charge mileage from mile one.
- Click Save.
BookLive immediately generates a price table for every 30-minute interval between your minimum and maximum duration. For example, a rule with a 1-hour minimum, 3-hour maximum, and a $500/hr rate will produce price points at 1h, 1.5h, 2h, 2.5h, and 3h.
Step 3: View and Edit Price Options #
After saving the rule, you’ll be taken to its detail page, which shows the auto-generated price table.
- Click any row’s edit icon (pencil) to adjust the price for a specific duration.
- In the edit dialog, update the Hours or Price fields as needed.
- Click Save to apply the change.
To add a custom price option not already in the table, click the + button at the top-right of the price table and enter the hours and price manually.
To remove a price option, click the delete icon (trash) on that row.
Step 4: Edit or Delete a Pricing Rule #
To make changes to an existing rule’s base settings:
- Go to Finances in your group sidebar.
- Under Time-Based Pricing, find the rule you want to modify.
- Click the edit icon to update the rule name, hourly rate, duration range, personnel count, or mileage settings.
- Click Save. Note: editing the rule will recalculate and overwrite the auto-generated price options based on the new rate and duration range.
To delete a rule entirely, click the delete icon next to it in the Time-Based Pricing table. This cannot be undone.
Tips & Notes #
- Multiple rules for multiple formats: Create a separate rule for each ensemble size (e.g., one for a Duo, one for a Quartet). Each rule maintains its own price table.
- Manual overrides: The auto-generated prices are a starting point. You can always edit individual price options to reflect your actual rates, rather than a strict hourly calculation.
- Mileage is per-artist: The mileage fee is calculated per artist, so a rule with 4 default personnel will charge 4× the per-mile rate for travel beyond your included miles.
- Connect to proposals: Time-Based Pricing Rules are available when building packages in proposals, allowing clients to select their preferred duration and see the corresponding price automatically.
